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Job Description

  • Job Reference:969877JF_1671641235

  • Job Type: Contract

  • Job Industry: Recruitment

  • Contact Name: Jack Fowler

  • Job Location: Hampshire

  • Job Title: HR SYSTEMS & DATA COORDINATOR

  • Job Salary: £26000 - £36000 Per Annum

Job Start Date: 09/01/23

We are currently recruiting for an interim HR and Systems & Data Coordinator working for a company that operates in the education sector. Our client is looking for an immediate HR professional who was a minimum of 3 year’s experience in this field. The appropriate candidate must be immediately available and able to start a new opportunity right away. Please find below some further information on the role, if this role is of interest please apply to the vacancy and one of our consultants will contact you immediately.

Main duties and responsibilities:

* Systems Provision & Development
* Ensure data entry is accurately maintained in iTrent against the daily usage requirements and University reporting needs, liaising with HR Systems & Data Manager, Payroll & Penson manager & HR Adviser (Operations) on input and systems errors
* Respond to day-to-day queries in relation to HR systems, data content & applicant queries while identifying priorities
* Monitor and respond to e-mails in the joint HR Systems, iHR & Recruitment users inbox
* Maintain & develop the HR intranet pages

Security & Upgrades:

* Responsible for creating user accounts for iTrent & iHR
* Assist with maintaining security user access
* Assist with the security/ access queries for all users of iTrent, iHR & including external users of e-Recruitment
* Assist with the testing procedures post upgrade/patch installation as required

Reporting:

* Creation and maintenance of reports, using SAP Business Objects / Excel, as necessary
* Assist with the preparation of the data content for annual returns / reporting commitments e.g., Staff HESA, Gender Pay Gap, Staffing budgets
* Assist with producing the monthly staff costing reports & maintain annual dataset
* Run starter, leaver and changes reports, distribute across agreed units and post listings on the intranet
* Provide accurate management information upon request to external agencies & requests, e.g., annual accounts and IT licences, University and College Employers Association salary surveys, National Statistic requests, various FoI requests
* Produce the monthly HR Establishment dashboards and the annual HR Staffing Report data including statistical content, analysis and supporting commentary on trends, variations and also suggested presentation
* Provide the annual leave accruals report & associated values to Finance & Planning
* Provide various ad-hoc HR reports requested by the Executive Leadership Team, Faculties & Professional Services
* Provide quarterly management reporting of staff sickness absence & monitor patterns
* Provide Payroll team with any report requirement as required
* Create & Maintain iTrent User Defined Fields (UDFs) to support required reporting needs
* Provide required datasets towards the Financial year end accounts process

Key Working Relationships: (internal & external groups):

* Executive Leadership Team
* ITS
* Finance & Planning
* Midland HR

969877JF

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