Portfolio

Job Description

  • Job Reference:957696SW_1543598572

  • Job Type: Permanent

  • Job Industry: IT Services

  • Contact Name: Sofia Wikho-Ng

  • Job Location: London

  • Job Title: Office Administrator

  • Job Salary: £20000 - £27000 Per Annum

Posted On: 30th November 2018

Portfolio HR is currently working with a financial services company based in central London. This company is now expanding and would like to take on a new office administrator to join their team. This is a good opportunity for administrators to take the next step to progress into a larger and more corporate environment.

Responsibilities:

* Answering calls and enquiries
* Meeting and greeting clients for and providing them meeting areas.
* Set up and booking of meeting rooms including ordering refreshments as required
* Receiving and distribution of post, central emails and fax messages

* Prompt and accurate production of some documents and reports including copying, scanning and PDF conversions
* Assisting with travel bookings
* Restaurant bookings

* Liaising with the IT Administrator
* Ordering and refilling photocopier consumables

* Assisting with arranging client events
* Producing marketing material

* Producing client operation reports.
* Supporting those responsible for client billing

* Stationery ordering and stock control
* Liaising with local suppliers (taxis, cleaners, electricians, etc) and building management and maintenance
* Tidiness of boardrooms, kitchen, reception and common areas
* Ordering and refilling cleaning materials, kitchen supplies and first aid material

Skills and experience

The role requires previous administration experience, ideally within a professional services environment. Marketing event organisation and flair would be a distinct advantage. Previous use of Microsoft Office is essential and the use of STAR and Salesforce products would be a further advantage.

The role also requires the following skills:

* Excellent organisational skills including prioritising tasks
* High level of reliability
* Conscientious, methodical with excellent attention to detail
* Strong verbal and written communication skills
* The ability to deal with Partners, fee earners and external clients with confidence and credibility
* Pro-active and demonstrable experience of using initiative
* Ability to work autonomously and to tight deadlines
* Ability to work as the sole person on the front desk
* Ability to deal with confidential matters

INDHRR

Personal Details

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